VOLUNTEER SIGN UP 2019
ULTRA-TRAIL CAPE TOWN 2019
VOLUNTEER SIGN UP INFORMATION
We value the role our all our volunteers play in UTCT, so we’ve put together some basic information to provide you with all you will need regarding working on the event. Before you sign up as a volunteer, please read through this document so you have an understanding of the roles and responsibilities around volunteering.
Being a volunteer at the Ultra-trail Cape Town requires a special kind of person. Yes, you need to love running and being outdoors, but you also need to understand that it is a long day out there and that signing up is a commitment not to be taken lightly. We rely heavily on our volunteers and it’s a serious responsibility - last minute cancellations throw the team out - it’s not cool unless you have a
really valid reason!
There’s no payment but you get to spend the day helping runners either out on the route or at the Race Village, plus you also get a really cool Salomon T-shirt. It is, without a doubt, some of the best times you will have working on an event. The trail community is a special one and it’s rewarding to be a part of an event where the sense of community is so apparent. All we ask is that you bring a sense
of humour, a desire to work hard and give back to the trail running community.
Each volunteer will receive:
● An event shirt.
● Food and drinks while volunteering.
● A discounted entry to next year's race: R200 for the 21km, R300 for the 35km, R400 for the 65km and R500 off for the 100km.
● Early registration for UTCT 2020 to guarantee a place.
There are various roles we are looking to fill so please make sure you indicate your preference when you sign up:
● Route Markers - Full days Thursday 28 Nov & Friday 29 Nov, Saturday 30 Nov & Sunday 1 Dec shorter days.
● Forerunners - Saturday 30 Nov
● Forerunners - Sunday 1 Dec
● Sweeps - Saturday 30 Nov
● Sweeps - Sunday 1 Dec
● Start Finish Staff - Thursday 28 Nov & Friday 29 Nov
● Start Finish Staff - Saturday 30 Nov & Sunday 1 Dec
● Aid Station Staff - Saturday 30 Nov
● Aid Station Staff - Sunday 1 Dec
● Route Marshals - Saturday 30 Nov
● Route Marshals - Sunday 1 Dec
● Mountain Marshals - Saturday 30 Nov
● Mountain Marshals - Sunday 1 Dec
VOLUNTEER ROLE DESCRIPTIONS
Our Route Markers are required from Thursday to Sunday to assist with marking various parts of the route. This is a small, experienced group who can work well in a team and are used to a long day out on sections of the route, often in the heat of the day. There will be two Route Marking.
Workshops held in the Constantia green belts to give you an idea of what is expected. These are compulsory to attend if you are serious about getting involved.
Our Forerunners are required from the early hours of Saturday and Sunday morning. This is also open to a small, experienced group of trail runners who can work well in a team. All four events will require groups of forerunners to run ahead of each race to ensure the route is well marked and everything is in place for the runners.
Our Sweeps are required for both Saturday and Sunday’s events but we ask that you don’t see this as a chance to run the race as a freebie. Sweeps must be prepared to be out there for the long haul and most of you will run behind the slowest runner so it is going to be a long hike rather than a run. Positions are also limited so please make sure you put a second choice down when signing up as there are no guarantees you will get the sweep role.
We require volunteers to assist at Start Finish during Race Week. We would prefer that our volunteers sign up for either the Thursday/Friday Registration or the Saturday and/or Sunday Race Days as we need continuity and don’t want to be dealing with staff changes and training.
Thursday/Friday: These volunteers will assist with Registration, Expo, Workshops, Information Desk, and general admin around the Race Village. If you are signing up for this role, please commit to both days. Saturday/Sunday: These volunteers will assist with Registration, Expo, Runners’ Zone, Finish Line Control, Medal Handout and general admin around the Race Village. You can sign up for both days
or either Saturday or Sunday.
AID STATION STAFF:
We require the Aid Station Staff at 7 of our 8 Aid Stations. These are situated in the following locations:
● Signal Hill AS - Wildrunner AC
● Kloof Nek AS - Muizenberg Trail Dogs
● Llandudno AS - Celtic Harriers
● Rocket Road AS - Wildrunner AC
● Hout Bay AS - Cape Multisport AC
● Alphen Trail AS - West Coast Athletic Club
● University of Cape Town AS - Strong2Run/Must Love Hills/Totalsports
There is also a vital checkpoint and transition point at Constantia Nek that requires a team of volunteers to manage. This is managed by Varsity Old Boys and their team of volunteers. The Aid Station on Table Mountain is staffed and managed by Paddy Milner and the Scouts
Association and does not require additional volunteers.
From the runner’s point of view, these aid stations exist so that runners have a place to get food and water in order to continue running and finish the race. From the race organisation’s point of view, it gives us a place to check on the runners to make sure they are doing ok and are able to continue running. Aid stations are also a place from where we track runners’ progress, record their numbers
etc. Simply put, the primary reason we have aid stations is for the runners’ safety and to help the runners accomplish their goal of finishing the race. The Aid Stations are usually allocated to specific Running Clubs or Groups which are indicated above. All the Aid Stations are operational on Saturday 30 Nov, but only UCT is operational on Sunday for the 21km trail event. Please make sure you sign up for the correct day and Aid Station.
Aid Station Briefings are for the AS Captains ONLY!
We require Route Marshals at strategic points along the route on both race days. Marshals are either part of the Aid Stations and managed by the Aid Station Captains or part of Start Finish and managed by the Route Marshal Captains. Route marshals are required to:
● Direct the athletes, make sure they are safe in the City section and to direct them in and out of the aid stations.
● Have route knowledge and know the route in and out from their particular position.
We require Mountain Marshals at strategic points on the mountain on both race days. These marshals are required to work in teams, be familiar with the mountain trails and route access points, as well as be able to hike/run to their allocated points. All Mountain Marshals will be issued with radios and certain positions will be issued with Nano timing devices.
We will be hosting the following Volunteer Briefings which are compulsory to attend if you want to be a part of the event.
● Route Marshals & Mountain Marshals - Monday 25 November 2019 at 18h00 at Gardens Rugby Club.
● Aid Station Captains’ Briefing - Tuesday 26 November 2019 at 18h00 at Gardens Rugby Club
● Sweeps & Forerunners - Tuesday 26 November 2019 at 18h00 at Gardens Rugby Club.
● Start Finish Volunteers - Wednesday 27 November 2019 at 18h00
These dates and times will be confirmed closer to the race. Please spend some time studying the website (www.ultratrailcapetown.com) to learn as much as you can about the race – this will help you and will also make you a resource for other volunteers and most importantly, the runners.