VOLUNTEERS

RMB ULTRA-TRAIL CAPE TOWN VOLUNTEER INFORMATION

We value the role all our volunteers play in Ultra-trail Cape Town® and have put together some basic information to provide you with all you will need regarding working on the event. Before you sign up as a volunteer, please read through the following information so you have an understanding of the roles and responsibilities of volunteering.

 

Volunteering at RMB Ultra-trail Cape Town® requires a special kind of person. Yes, you need to love running and being outdoors, but you also need to understand that it is a long day out and signing up is a commitment not to be taken lightly. We rely on our volunteers and it’s a serious responsibility - last minute cancellations throw the team out so it’s not cool unless you have a really valid reason!

 

Please also note that with the addition of the 100 miler we have introduced additional race days, plus will open Registration a day earlier.  Please make sure you are aware of the different roles and the days that we require volunteers. There are various roles we are looking to fill so please make sure you indicate your preference when you sign up:

 

  • Registration Staff - Wednesday, Thursday, Friday

  • Start Finish Staff - Friday, Saturday, Sunday

  • Expo - Wednesday, Thursday, Friday

  • Route Markers - Tuesday, Wednesday, Thursday

  • Forerunners - Friday, Saturday, Sunday

  • Sweeps - Friday, Saturday, Sunday

  • Aid Station Staff - Friday, Saturday, Sunday

  • Mountain/Route Marshals - Friday, Saturday, Sunday

 

We don’t pay our volunteers, but we offer you a discounted entry to select Summit Event races during 2023. You get the opportunity to spend the day helping runners out on the route or at the Race Village, plus you also get a Crew T-shirt. The Cape Town trail community is a special one, and it’s rewarding to be a part of an event where this sense of community is so apparent. We ask that you bring a sense of humour and a desire to work hard and give back to the trail-running community. Each volunteer will receive:

  • A Crew T-shirt.

  • R350 discount on a single entry to one of the following events:

    • The Special Edition 2023

    • The Skyrunning Series 2023 (Langeberg or Mont Rochelle SkyRace®)

    • RMB Ultra-trail Cape Town® 2023

 

Please note that discounts are not carried over to the following year.

WE ARE LOOKING FOR

ROUTE MARKERS:

Our Route Markers are vital in preparing the trails during Race Week. They are required from Tuesday to Thursday to assist with marking various parts of the route. This is limited to a small, experienced group who can work well in a team and are used to a long day out on the mountain, often in the heat of the day. There will be a Route Marking Workshop held in the Constantia green belts to give you an idea of what is expected. This is considered compulsory to attend.

FORERUNNERS:

Our Sweeps are required for Friday, Saturday and Sunday’s events, but we ask that you don’t see this as a chance to run the race as a freebie. Sweeps must be prepared to be out there for the long haul, and most of you will hike behind the slowest runner. 

SWEEPS:

Our Forerunners are required at various times, including early mornings or late nights, over the Race Weekend. This is also open to a small, experienced group of trail runners who can work well in a team. All five events will require groups of Forerunners to run ahead of each race to ensure the route is well marked and everything is in place for the runners.

REGISTRATION & START-FINISH STAFF

We require volunteers to assist at the Start-Finish during Race Week (Wednesday to Sunday). 

 

Wednesday/Thursday/Friday: These volunteers will assist with Registration - handing out race numbers etc. to all participants, Information Desk, Gear Check, and general admin around the Race Village.  You can sign up for all three days or only specific days, depending on what suits you.

 

Friday/Saturday/Sunday: These volunteers will assist with Runners’ Zone, Finish Line Control, Medal Handout and general admin around the Race Village. You can sign up for all three days or either Friday, Saturday or Sunday.

AID STATION & TIMING POINT VOLUNTEERS

We require volunteers at the following locations:

 

  • AS Signal Hill - Friday, Saturday

  • AS Kloof Nek - Friday, Saturday

  • TP Platteklip - Friday, Saturday

  • AS Table Mountain - Paddy, Scouts Association - Friday, Saturday, Sunday

  • AS Llandudno - Brandon, Atlantic AC - Friday, Saturday

  • AS Rocket Road - Ryan & Tracy - Friday, Saturday

  • AS Hout Bay - Leeanne, Trail Dawgs - Friday, Saturday

  • TP Silvermine - Saturday

  • AS Kalk Bay - Fish Hoek AC - Saturday

  • TP Blackhill - Saturday

  • AS Simon’s Town - Bianca, VWS - Saturday

  • TP Kleinplaas Dam - Saturday

  • AS Kommetjie - Ty, Kom Surf - Saturday

  • AS Noordhoek - Janet, Deep South Trail Crew - Saturday

  • AS Constantia Glen - Dave, Varsity Old Boys AC - Friday, Saturday, Sunday

  • AS Alphen Trail - Justin, West Coast Athletic Club - Friday, Saturday, Sunday

  • TP Nursery Ravine - Friday, Saturday, Sunday

  • AS University of Cape Town - Various - Friday, Saturday, Sunday

  • TP Deadmans Tree - Friday, Saturday, Sunday

 

TIMING POINTS (TP): The following checkpoints are vital for capturing the participant’s times: Platteklip Gorge, Silvermine, Blackhill, Kleinplaas Dam, Nursery Ravine and Dead Man’s Tree. Our teams of mountain marshals manage these timing checkpoints. Timing Points Silvermine, Blackhill and Kleinplaas Dam will offer water and Coke to participants.

 

AID STATIONS (AS): From the runner’s point of view, these aid stations exist so that runners have a place to get food and water to continue running and finish the race.  From the race organisation’s point of view, it gives us a place to check on the runners to ensure they are doing ok and can continue running. Aid stations are also a place from where we track runners’ progress, record their numbers etc. Simply put, the primary reason we have aid stations is for the runners’ safety and to help them accomplish their goal of finishing the race.

 

The Aid Stations are usually allocated to specific Running Clubs or Groups which are indicated above. The Aid Station up on Table Mountain is staffed and managed by Paddy Milner and the Scouts Association and does not require additional volunteers.

 

Please make sure you sign up for the correct day and Aid Station or Timing Point.

MOUNTAIN/ROUTE MARSHALS:

We require Mountain Marshals at strategic points on the mountain over the Race Weekend. These marshals must work in teams, be familiar with the mountain trails and route access points, and be able to hike/run to their allocated points. All Mountain Marshals will be issued with radios, and certain positions will be issued with Nano timing devices. 

 

These Marshals can be a part of the Aid Stations and managed by the Aid Station Captains or part of Start Finish and managed by the Route Captains and are required to:

 

  • Direct the athletes, ensure they are safe in the City section and direct them in and out of the aid stations. 

  • Have route knowledge and know the route in and out from their particular position.

  • Manage a Timing Point on the route.

AID STATION STAFF REQUIREMENTS:

FRIDAY 25 NOVEMBER

  • AS Signal Hill - 10 volunteers

  • AS Kloof Nek - Chicks Who Trail - 10 volunteers

  • AS Llandudno - Atlantic AC - 10 volunteers

  • AS Rocket Road - Ryan & Tracy - 20 volunteers

  • AS Hout Bay - Trail Dawgs - 20 volunteers

  • AS Constantia Glen - Varsity Old Boys AC - 10 volunteers

  • AS Alphen Trail - West Coast Athletic Club - 10 volunteers

  • AS University of Cape Town - Various - 10 volunteers

SATURDAY 26 NOVEMBER

  • AS Constantia Glen - Varsity Old Boys AC - 10 volunteers

  • AS Alphen Trail - West Coast Athletic Club - 10 volunteers

  • AS University of Cape Town - Various - 20 volunteers

SUNDAY 27 NOVEMBER

  • AS Signal Hill - 10 volunteers

  • AS Kloof Nek - Chicks Who Trail - 15 volunteers

  • AS Llandudno - Atlantic AC - 10 volunteers

  • AS Rocket Road - Ryan & Tracy - 10 volunteers

  • AS Hout Bay - Trail Dawgs - 10 volunteers

  • AS Kalk Bay - Fish Hoek AC - 20 volunteers

  • AS Simon’s Town - VWS - 20 volunteers

  • AS Kommetjie - Kom Surg - 20 volunteers

  • AS Noordhoek - Deep South Trail Crew - 20 volunteers

  • AS Constantia Glen - Varsity Old Boys AC - 20 volunteers

  • AS Alphen Trail - West Coast Athletic Club - 20 volunteers

  • AS University of Cape Town - Various - 20 volunteers

VOLUNTEER BRIEFINGS

We will host compulsory Volunteer Briefings - dates and times to be confirmed closer to Race Week. Please study this website to learn as much as possible about the race – this will help you, and make you a resource for other volunteers and, most importantly, the runners.